Participant Safety

 

We have established the policies and procedures below to ensure the health and safety of all program participants and staff. We appreciate your trust in enrolling your child(ren) in our programs.

 

Guidelines and protocols in the Participant Safety Policy may change without notice based on updated guidance from local, state, and federal agencies. Sparknify will make every effort to notify caregivers of any updates promptly.

 

By enrolling a participant in a Sparknify program, caregivers certify that they have read and agree to comply with all policies. For the safety of all participants, staff, and volunteers, if a participant does not follow personal safety protocols, caregivers will be called to pick them up. No refunds will be provided for the remaining session of the day.

 

To uphold safety standards, program staff receive Mandated Reporter, First Aid/CPR/AED, Inclusion & Accessibility, and Safety & Emergency Protocol Training.

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Participant Sign-in/Out & Late Pick-up

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Camp or classes drop off takes place in front of the Midpen Media Center entrance on 900 San Antonio Rd, Palo Alto, CA 94303. There is a designated check-in area, and each morning all participants must be escorted to the appropriate sign-in station and signed in by their caregiver; there is no curbside drop-off. Sign-in/out is a valuable opportunity to talk with Sparknify staff and find out any important notes or bulletins pertaining to your child’s program.

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At the end of each day, participants MUST be signed out, and anyone picking up a participant must be prepared to show a photo ID. Children will not be released to anyone other than the individual(s) designated on their Emergency Contact and Pick-up Authorization lists. Caregivers can update Emergency Contact and Pick-up Authorization via email before program starts. During the program week, caregivers should provide updates to Sparknify staff directly during program drop-off in writing.

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Participant sign-out time is:

3:00 PM for regular session. Extended Care (additional fee required) runs from 3:15 PM – 5:00 PM. Midpen Media Center is an active TV studio and can get busy during business hours. Parking in the afternoon may not be readily available. Please plan accordingly. There is no stopping or parking in the driveway.

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Late Pick-ups

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Picking up after 3:15 PM without prior enrollment in Extended Care or after 5:15 PM with Extended Care will incur a $50 late fee per hour.

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Early Pick-ups

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Please communicate with your Sparknify staff if you need to pick your child up more than 15 minutes early from the camp or classes. If you would like to pick your child up fewer than 15 minutes early from the end of camp or classes, we ask you to wait for the official end of program to pick up your child to facilitate the overall experience.

 

We understand emergencies happen; if there is an emergency and you need to pick your child up right away, please communicate the nature of your emergency to any Sparknify staff.

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What-to-Bring List

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Sparknify education program is a fun, active, and full of individual discovery. Be sure to check-in with Sparknify staff at the end of each day to find out if there are any special items to consider for the following day. Here is a suggested list of items to ensure participants are prepared.

 

Participant should wear & bring:

 

Layers- including a sweatshirt or jacket

Closed-toed shoes

Bag or Backpack to carry belongings

Low waste snack and/or lunch

Water bottle

Any necessary medications

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Snack and/or Lunch

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Participants must provide their own snack/lunch. Participants should have enough appropriate food for an active program day. Snack and/or lunch times vary depending on the camp or classes.

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Emergency Information

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Part of your registration includes the completion of important “Emergency Contact/Pick-up Authorization” for your camper(s). This instructs us on who can pick up the participant and who to contact in the event of an emergency. After registering, please contact us at info@sparknify.com if you need to update the “Emergency Contact and Pick-up Authorization” information. If any information has changed two weeks prior to program, please let Sparknify staff know the first day of program. You must provide at least one emergency contacts who are locally available for the duration of program.